Most cleaners are guessing. They take the jobs, cash the checks, and never find out that half their week pays less than the job they quit. This cleaning business client tracker spreadsheet logs every job, client, recurring schedule, supply run, and mile, so you see your real hourly rate per job and know your cleaning business tax deductions before the IRS does. Works in Excel and Google Sheets. Pay $29 once, it is yours forever. No app, no monthly fee, no one touching your client list but you.
You pay once, you download the file, and it is yours for life. Customize anything, add your own columns, build the view you want. Your numbers stay on your computer, not on their server.
Built for the real money of your work: the numbers that decide if you made a profit, and the deductions most people leave on the table.
The Jobs Log takes your sticker price, subtracts supplies, fuel, drive time, and helper pay, then divides by hours on site. You finally see which cleans pay $45/hr and which quietly pay $19, so you can re-price the losers or drop them. This is the answer to how much to charge for house cleaning in 2026, built from your own numbers, not a blog's guess.
Mark each client weekly, bi-weekly, monthly, or one-time. The Schedule tab shows who is due this week, who is overdue, and which slots are still open to fill, so you stop losing recurring revenue to a missed text.
Every client in one place with address, frequency, rate, gate codes, and pet notes, plus total revenue to date. You spot your most valuable accounts and catch the ones quietly churning before they are gone for good.
Log every supply run on the Supplies tab and the spreadsheet spreads it across jobs as cost of goods. You instantly see whether you are spending a healthy $3 to $8 per clean or bleeding margin on product nobody asked for.
Drive between jobs and to the supply store, and the Mileage Log turns those miles into a deduction automatically at the 2026 IRS rate of 72.5 cents per mile. Date, purpose, and odometer fields are built in, so it holds up if anyone ever asks. This is the cleaning business tax deduction most solo cleaners leave on the table.
As money comes in, the Tax Summary estimates your self-employment tax and tells you exactly what to park for the April, June, September, and January deadlines. The Helpers & Subs tab even flags when you cross the 2026 $2,000 1099-NEC threshold (raised from $600). The IRS letter is never a surprise again.
Your whole business on one screen: effective hourly rate, profit margin, jobs this month, recurring revenue, and tax set-aside owed.
Every clean you do, with cost breakdown so each job shows its true profit and hourly rate.
Your full client book with access details and lifetime value.
Recurring calendar that shows who is due, who is overdue, and open slots to fill.
Track every supply and equipment purchase and spread it across jobs as cost of goods.
IRS-ready business mileage at the 2026 rate of 72.5 cents per mile.
Pay and hours for any helper or subcontractor, with a flag when you cross the 2026 $2,000 1099-NEC threshold (raised from $600).
Every other Schedule C write-off sorted by IRS line so tax time is copy and paste.
Tells you what to charge for a job and your real pay per hour, before you quote it.
Room by room, so nothing gets missed and a new helper knows exactly what to do.
Income, deductions, net profit, self-employment tax estimate, and quarterly set-aside.
No. You type in the price you charged, your hours, and what you spent on supplies, and the formulas do the math. The dashboard updates itself. If you can fill in a row, you can run it.
Both. You get an Excel file and a Google Sheets version. Use it on your laptop at home or on your phone in the car between jobs. Your data syncs through your own Google account, never through us.
One time, $29, forever. No monthly fee, no trial that converts, no per-client pricing. The cleaning apps charge $30 to $90 every month, which adds up to hundreds of dollars a year. This is yours after one payment and the price never changes.
It works backward from your real costs. Log a few jobs and you will see your actual effective hourly rate after supplies, drive time, and helper pay. Once you know the rate you need to hit, you can price new quotes with real numbers instead of guessing, which is far more reliable than any 'average price' chart online.
Yes. The Expenses tab sorts every Schedule C write-off by IRS line, the Mileage Log captures your miles at 72.5 cents, and the Tax Summary estimates your self-employment tax and shows what to park for each quarterly deadline. The Helpers & Subs tab flags when you pay someone $2,000 or more (the 2026 1099-NEC threshold, raised from $600). It is a planning tool, not a replacement for your tax preparer.
Free, no-fluff guides written for your trade. No email wall, no upsell.
Write a one-page cleaning business plan in 2026: services, real hourly rate, startup costs, marketing, and financia
Read the guide →The complete 2026 cleaning supplies and equipment list for a professional house-cleaning business, with real startu
Read the guide →Compare ZenMaid, Housecall Pro and Jobber 2026 pricing against a one-time $29 cleaning spreadsheet. See which one a
Read the guide →Stop renting a spreadsheet. Get the complete Cleaning Business Tracker tracker for a single $29.
Get 1099 Sheets for $29